E-mailing groups of students (The CLASS service)

• The CLASS service allows you to email all students or selected groups of students.
• The underlying lists of students are kept up-to-date automatically.
• You do not need to know the names or matriculation numbers of the students concerned, only how to select the group of students that you want to reach.
• Messages to large numbers of students and messages from certain categories of sender are directed automatically to postmaster@gla.ac.uk for "approval" before being sent out.

How does it work?

You send an email in the format
"class--PATTERN"@gla.ac.uk

where PATTERN is the course code that you want to email 
example: for course code 2chb
"class--2CHB"@gla.ac.uk
or to send to more than one course simply put a + symbol between codes eg to 2chb and 3r4f
"class--2CHB+3r4f"@gla.ac.uk

Note: you can use upper or lower case

How do I find the course codes?

• You can obtain the code lists fom the Registration code lists web page.
• Alternatively the current list of 4,000+ course codes and their meanings can be obtained if you send an e-mail message to majordomo@gla.ac.uk with the text
  
  get class codes
  

What are prefixes?

As well as course codes there are a number of prefixes you can use. These are:-

• M_  matriculation number(s), e.g. M_990456. (usage restricted)
• Q_  qualification code(s), e.g. Q_S40    or   Q_M31+M36
• P_  postgraduate curriculum year(s) of study (digit(s) and/or "F" for "final", "E" for "not final"), e.g. P_1
• U_  undergraduate curriculum year(s) of study (same codings as for "P"),
  e.g. U_1+2   or  U_F
• F_  faculty letter(s), e.g. F_A  (for Arts) or  F_S+E
• C_  classification code(s),   e.g. C_ORD  or C_ORD+HONS+TGT
• S_  UCCA subject code(s),     e.g. S_GL48  or  S_RR.. (for RRanything)
• T_  method of study letters   e.g. T_P (P=part-time, etc)
• W_  attendance status letter(s) e.g. W_E+O (O=exchange out, etc)
• A_  Adviser of Studies code(s)  e.g. A_L93 reaches all students for whom "L93" is their Adviser of Studies
• I_  Student ID Number         e.g. I_7623.. (starts with 7623)(usage restricted)

More on prefixes

Qualification Code (Q_ prefix) values: see the Registration and Student Records Code List A

Postgraduate (P_ prefix) values:

• numbers (1 to 8) indicate curriculum year of Postgrad study
• 9 means "9th or subsequent year of PG curriculum study"
• E means "not final Postgrad curriculum year"
• F means "final Postgrad curriculum year"
• A, B, C, D mean respectively Attendance Years 1, 2, 3, 4 (a student re-sitting First Year once is Curriculum Year 1, and Attendance Year 2, i.e. P_1 and P_B)
• G means "Attendance Year 5 or greater than 5"

Undergraduate (U_ prefix) values: these indicate curriculum and/or attendance year(s) of Undergrad study.  Values are precisely as for P_

Faculty letter (F_ prefix) values:

• A=Arts,
• B=Biomedical & Life Sciences,
• C=Crichton Campus,
• E=Engineering,
• F=Education (St Andrews College/ACE/Educ Depts),
• H=Computing Science, Mathematics & Statistics,
• K=Law, Business and Social Sciences,
• M=Medicine,
• Q=Physical Science,
• R=Sabbatical Student Officer,
• S=Science,
• V=Veterinary Studies,
• W=Adult & Continuing Education (non-credit),
• Y=Adult & Continuing Education (credit)

Classification code (C_ prefix) values:

• DCER=Diploma or Certificate
• ORD=Ordinary,
• HONS=Honours,
• NA=not applicable,
• PDIP=Postgrad Diploma,
• RES=Research,
• TGT=Taught Higher Degree.

Subject code (S_ prefix) values: these UCCA subject code values are also listed in the  Registration and student records
code list A

 Method of study (T_ prefix) values:

•  F=full-time,
•  P=part-time,
•  T=part-time paying full fee

Attendance status (W_ prefix) values:

• B=return to predicted
• C=Socrates out
• E=work placement
• H=higher doctorate
• I=exchange in
• J=provisional (non-fee)
• K=approved temp suspend
• M=provisionally registered
• N=predicted (i.e. not yet registered)
• O=exchange out
• P=present
• Q=temp withdrawn
• R=distance learning
• S=sabbatical
• T=writing up thesis
• V=visiting
• W=withdrawn
• X=language abroad
• Y=exams only

Adviser of studies code (A_ prefix) values: this is three characters long normally, and starts with "P" for all postgrads, and with the relevant Faculty letter (as for the "F_" prefix above) for Undergrads.

Student ID number (I_ prefix) values: these are NOT registration numbers are often 6 characters long, and usage of "I_" is restricted.

Student registration number (M_ prefix) values: these are 7 characters long, and usage of "M_" is restricted.

Some examples of prefixes

"class--2TDS+2THS+GM89&T_P+T"@gla.ac.uk

will reach all students on courses 2TDS+2THS+GM89 who are either Part-time or part-time paying full fee.

"class--U_F"@gla.ac.uk

will reach all final year undergraduates.

 postmaster@gla.ac.uk