HELPDESKStudent Records
The Student Records Systems (SRS) is a facility which manages all areas of student records administration from admission to graduation. Access to it is given to authorised users based on their needs, whether it be view only, academic advising or full administrative access.
It supports the full On-line Registration process, allowing students to provisionally enrol on courses and pre-register and staff to approve curricula and complete full registration.
The main way for accessing Student Information is using WebSURF, a web application available for use anytime and anywhere in the world where a web browser is available.
Staff can also access student information, such as personal and academic details, course enrolments and examinations results, academic history etc., using the query and reporting tool, BI/Query.
The Reports Distribution Facility allows staff to download selected Student Records data, to assist with the production of reports, for example reports of Student Records Management Information. Student Load and Income Distribution and Course Weight files are available via this system.Click the link to download the Reports Distribution Facility User Manual.
The Student Records Improvement Programme (SRIP) is focused on improvements in data quality in the Student Records System. For more detail on the work being undertaken in the latest phase, please see: http://www.gla.ac.uk/planningunits/capu/srip/index.html.
Any questions or comments should be sent to srip@.gla.ac.uk.
Applications for access to student records information, whether using WebSURF. BI/Query or the Reports Distribution Facility, must be approved by the Head of Registry.
Application forms for access can be downloaded from the IT services website.
The BI/Query web pages provide further information about the software and data models, and how to access them, and about training courses.
If you have any queries about the Student Records System or BI/Query, please contact the IT services Helpdesk at mishelp@it.gla.ac.uk, ext 3819.
If you have an enquiry specifically about your application for access, please contact IT services administration at missec@it.gla.ac.uk.
